Work at Tarsus

Commercial

Executive Assistant


We are hiring an Executive Assistant (EA) to support two of our senior executives and their teams as needed. In this role, you will be a true EA business partner to our leaders not only through managing core calendars, but also playing a leading role managing the coordination and logistics of our executive team meetings, travel, and administration of documents.  This is a rare opportunity to meaningfully contribute to the executive operations and overall growth of this startup. This role will be ideal for someone who enjoys navigating ambiguity, runs towards challenges, and enjoys the dynamic nature of a fast-moving company.

Let’s talk about some of the key responsibilities of the role:

  • Prepare or generate documents including routine internal and external correspondence and communication, timelines, charts, tables, meeting agendas, minutes, and presentations in organized and visually appealing style.
  • Coordinate arrangements for executive meetings including travel and lodging needs; including international travel.
  • Ability to maintain confidentiality and high-level information. Set-up and maintain records and files, which may contain confidential information.
  • Maintain executive calendar and perform daily scheduling.
  • Handle special projects in an independent approach; participate in cross-functional teams as member or leader.
  • Support departmental team members with Microsoft Office Suite functions.
  • Enter expense reports according to Travel & Expense Policy.
  • Provide back-up phone assistance when needed.
  • Coordinate logistics and catering for corporate meetings and conferences as needed.
  • Plan and coordinate corporate events throughout the year. Includes all planning, vendor selection, vendor contract negotiation, creating task force committees, event execution and follow-up.
  • Use problem analysis and project management skills to complete special projects as requested.

Factors for Success:

  • Minimum High School diploma/GED or 4 years of equivalent experience in a professional business-oriented industry. Bachelor’s degree preferred.
  • Minimum 8 years administrative experience with at least 3 years supporting senior level executives.
  • Demonstrated ability to develop and maintain strong working partnerships.
  • Well organized and efficient with handling multiple tasks simultaneously.
  • Excellent time management skills and ability to prioritize work and activities with limited guidance while able to meet stringent deadlines.
  • Able to provide clear guidance and direction for other support team members.
  • Proactive thinker – creative and consistently generate new and original ideas to improve processes and procedures.
  • Must understand, follow, and comply with regulatory requirements as applicable to various processes.
  • Must possess a thorough understanding of common business practices and work-related standards and regulations, including but not limited to Standard Operating Procedures (SOPs).
  • Excellent verbal and written communication skills.
  • Proficient with Microsoft Office Suite and various computer programs that will offer improved productivity for the position.
  • Proficient in scheduling travel, meetings, and coordination for the executives.
  • Strong problem-solving, judgment and decision-making skills are required.

A Few Other Details Worth Mentioning:

  • The position will be based in our beautiful Irvine office, complete with a courtyard, table tennis, snacks and drinks, occasional catered meals, and pet-days.
  • This position reports directly to the Chief Operations Officer and Chief Commercial Officer

Equal Employment Opportunity Employer

At Tarsus Pharmaceuticals, we value bringing together individuals from diverse backgrounds to drive better results for patients. As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, protected veteran status, or any other legally protected characteristic. Equal Employment Opportunity is the law, and you can find more information here. If you are an applicant and would like to request an accommodation, please email careers@tarsusrx.com.

Commercial

Executive Assistant


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